Folders, you say, what folders? Well, how about folders related to:
- Your job (sales, manufacturing, travel planning, etc.)
Your church, civic groups, volunteer projects
Mail related to e-commerce and services that you use on the Internet
Mail related to hobbies and interests
Mail related to projects or research you’re undertaking
And, how about
a “dead letter office” folder for messages that just can’t
simply be sorted into a topic folder?
One of my hobbies is genealogy research. I have a major ‘genealogy’
folder and subfolders under it related to the states, countries and family
surnames I am researching. By the way, I also have my ‘favorites’
organized in the same way. Can’t begin to tell you how much time I have
saved by doing this little bit of organizing.
The many additional considerations you will need to read for yourself. And,
just to give you a clue of the expansive content of this book, consider the
following questions.
What kind of virus utilities are there and what should I use? The author not
only gives you comparisons but makes specific recommendations.
Are you interested in Adware/Spyware? Learn all you ever wanted to know.
Why not use the Windows XP Internet Connections Firewall? It is not “two-way”
and conflicts with routers!
Did you ever want to know the life cycle of a worm? It’s in the book.
How do you degunk Nigerian Rhpasodies, Hoakes, and other smelly Phish? You’ll
find it here.
Why don’t you want to use HTML for email? Virtually all spam uses HTML
mail! This book is definitely the place to go to learn ‘all you ever
wanted to know about email, its many potential problems and how to prevent
them.’
So, it’s another gorgeous June day in Sonoma! A great day to get out
the book, go to the chapter about disposable emails (something I know nothing
about) which are highly recommended. After that, I’m going to set up
my ‘dead letter office’ and my ‘pending’ files.
I challenge you to join me. Order the book from O'Reilly Press to get your
nice discount.
http://www.oreilly.com/catalog/193211193X/index.html.
Then take on a bit at a time and before you know it, we might all be able
to consider ourselves in one of those “Professional” categories
and have many happy email experiences.
—Elizabeth Palmer
“DEGUNKING your EMAIL, SPAM, and VIRUSES”
Jeff Duntemann
Reviewed by Elizabeth Palmer
What’s your email profile? In the beginning of the book, the author
asks you to determine if you are 1) The Public Professional, 2) The Private
Professional, 3) The Student-Enthusiast, 4) The Casual Communicator. These
categories become important as the author makes recommendations related to
the reader’s use of email.
What’s
your email profile? In the beginning of the book, the author asks you to determine
if you are 1) The Public Professional, 2) The Private Professional, 3) The
Student-Enthusiast, 4) The Casual Communicator. These categories become important
as the author makes recommendations related to the reader’s use of email.
It was obvious to me, who is somewhere above the Casual Communicator but definitely
not one of the Professionals, that this book is written primarily for the
Professional types. However, for the rest of us, this is a great reference
book and I found ideas for organizing email that will be the area discussed
in this review.
The goal for sorting your email is to get the size of the inbox down. “The
reason is simple: If you can’t see a message on your screen, you’re
much more likely to forget that it’s there.” So, just how do we
go about this task of managing our email?
For starts, do this:
Pitch: First delete anything that can e deleted without
further action.
Hold: Move messages that you can’t handle immediately
to a separate folder. Create a Pending Items folder and move anything
that you can’t process right now into it. (Be very sure that the item
actually needs special attention and can’t simply be read and deleted!)
Also, the toughest discipline in handling email is forcing yourself to go
back to the Pending Items folder regularly to deal with what’s
there. Nothing should be left there for more than 30 days.
Keep: What’s left you will need to either delete
or sort to one of your folders for archived messages.
Imagine all the people... the possibilities of what you can do online are limitless!
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